Hotlist Jobs finds you fresh roles and helps you judge which ones fit. To do that, we handle some of your information. This page says exactly what we collect, why, who helps us process it, and what you can do about it.
Hotlist Jobs (“Hotlist”, “we”, “us”) runs hotlist-jobs.com: a job board that collects open roles from company career pages, keeps only the fresh ones, and (for members) scores how well each role fits your profile. This policy covers the website, the dashboard, your account, and our paid plan, Hotlist Plus. When we say “personal data” we mean anything that identifies you or relates to you.
Hotlist Jobs is operated by Optruvian Tech Private Limited, a company incorporated in India (CIN U62011MH2025PTC452873), with its registered office at Flat No A-504, Gut No 57, Adinath Suvastu, Aurangabad City, Aurangabad (Chhatrapati Sambhajinagar) - 431001, Maharashtra, India. It decides how and why your personal data is used, which makes it the “data fiduciary” under India's Digital Personal Data Protection Act and the “controller” under the GDPR.
You can browse jobs without an account. Most of what follows applies once you create one.
Some of this you give us, some is created as you use the site, and a little comes from your browser.
| What | Details | Why |
|---|---|---|
| Account | Email, name, and how you sign in (email and password, or your Google account). | To create and secure your account. |
| Profile you fill in | Details you choose to add, such as work history, education, skills, location, contact details and links, and your job preferences and salary targets. Every field is optional. | To personalise your matches and, on request, your applications. |
| A resume you import | The file you choose. It is read once to fill in your profile. We don't keep the file itself, only the details you review and save. | To save you typing. |
| Your activity | Jobs you save, hide, mark as applied, or recently opened, and the Hotlists (saved searches) you create. | To make the dashboard remember your place. |
| Match scores PLUS | A number from 0 to 100 for each open job, worked out from your profile and stored so Best Match can rank every role for you. | To rank jobs. Rebuilt when your profile changes. |
| Your plan | Whether you have Hotlist Plus, its status, a scheduled cancellation, and reference IDs from our payment provider. If you cancel, the optional reasons and comments you choose to give. | To unlock features, manage your subscription and improve the product. |
| Support messages | Your email, the topic, your message, the page you were on, and whether you have Plus. | To answer you. |
| Technical and usage data | Pages visited, clicks and session length through Google Analytics, plus standard server logs (IP address, browser, device type, time). | To keep the site working, secure and improving. |
Some profile fields, like nationality and work authorization, can be sensitive. We use them only to work out visa and fit signals for you, and they are shown to nobody except an employer you apply to on Hotlist (see section 06).
Where the law asks for a legal basis, we rely on: performing our contract with you (running your account and plan), our legitimate interests (security, and improving a service you use), your consent (analytics cookies, and anything optional you choose to provide), and legal obligation.
Some features use third-party AI service providers. Here is what each one receives, so nothing is a surprise.
| Feature | What is sent |
|---|---|
| Reading job postings | Public job posting text. No personal data. |
| AI salary estimates PLUS | Job details only. No personal data. |
| “Why you fit” note PLUS | The job's details and general profile information such as skills, target role and experience. Never your name, contact details or resume. |
| Importing a resume | The resume file you choose, so it can be read into profile fields. You review the result before anything is saved. We don't keep the file. |
AI can be wrong. Match scores, fit notes and salary estimates are guides to help you decide, not facts or promises, and estimates are always labelled as estimates. Sponsorship shows roles that are likely to sponsor a visa based on the posting. Confirm with the employer before you rely on it.
Most jobs on Hotlist come from companies' own career pages. When you press Apply to role you are taken to the employer's page, and Hotlist does not send them your profile or submit anything for you. What you give them there is governed by their privacy policy.
Some employers post jobs directly on Hotlist. If you apply to one of those, that employer can see your profile and application for that job, and only for that job. Employers cannot browse other members' profiles.
| What | Purpose | Type |
|---|---|---|
| Sign-in session | Keeps you signed in. | Essential |
| Theme and small interface choices | Remembers light or dark mode and things you've dismissed, stored in your browser. | Preference |
| Google Analytics | Counts visits and shows which pages are used. | Analytics |
| Google sign-in | Loads only so you can sign in with Google. | Third party |
You can block or clear cookies in your browser settings, or use Google's opt-out browser add-on for analytics. Blocking essential cookies will stop sign-in from working.
There is no self-service “delete my account” button yet. To close your account, use Help & Support (section 14) and we'll delete your personal data, except anything we must keep by law.
We protect your data with safeguards suited to its sensitivity, including encryption in transit and access controls that limit who can see it. Payment details never touch our systems. No system is perfectly secure, and we can't guarantee it. If a breach affects you, we'll tell you as the law requires.
Whatever the law where you live says, we'll treat these as yours:
Depending on where you live, laws such as the EU and UK GDPR, the California CCPA/CPRA and India's Digital Personal Data Protection Act may give you additional rights, and we'll honour them. We don't sell or “share” personal information as those terms are defined in California law. Send requests through Help & Support; we may need to confirm it's really you before acting, and we'll respond within the time the law allows. If you are in India, you also have the right to nominate another person to exercise your rights if you die or are unable to.
Hotlist is for people looking for work and isn't aimed at anyone under 16. If you believe a child has given us personal data, tell us and we'll delete it.
Our providers run servers in several countries, including the United States, so your data may be processed outside the country where you live. When that happens we rely on the safeguards the law provides, such as standard contractual clauses, and we choose providers that commit to protecting the data.
We'll update this page when our practices change and change the date at the top. If a change is significant, such as a new kind of data or a new provider, we'll also let you know inside Hotlist before it takes effect.
Email support@hotlist-jobs.com, use the contact form on our homepage, or use Help & Support in the sidebar of the dashboard. Choose the topic that fits (billing, something not working, and so on), and put “privacy” in your message if it's about your data. Both work whether or not you're signed in.
For a complaint about how your personal data is handled, write to our grievance officer: Vedant Karmalkar, Optruvian Tech Private Limited, Flat No A-504, Gut No 57, Adinath Suvastu, Aurangabad City, Aurangabad (Chhatrapati Sambhajinagar) - 431001, Maharashtra, India. Email: vedant.karmalkar07@gmail.com. Please put “Grievance” in the subject and use this address only for grievances. We will acknowledge your complaint and aim to resolve it within one month.