Security Project Coordinator

Security Project Coordinator Service Scope: i. Update and maintain real-time project schedules, task lists, milestone trackers, and action item logs across multiple security workstreams using designated project management software (specifically Asana). ii. Track cross-functional project dependencies, monitor progress timelines, and maintain team RAID logs (Risks, Assumptions, Issues, Dependencies) to proactively flag at-risk milestones to the Project Manager. iii. Update project dashboards and reporting tools with current operational data, leveraging project management software and basic data visualization tools to provide ongoing visibility into pipeline health. iv. Monitor outstanding project deliverables and logistically follow up with tactical stakeholders to ensure project tasks are completed within agreed-upon timelines. v. Coordinate the schedules and logistics for project meetings, working group sessions, and project milestone reviews under the direction of team leadership. vi. Prepare detailed meeting agendas, capture clear meeting minutes, and document critical action items (AIs) and decision logs for swift distribution to project stakeholders. vii. Provide administrative support for the team’s centralized intake pipeline, assisting with the initial organization of incoming project requests. viii. Maintain project documentation, change records, and deviation reports in organized, controlled, and easily accessible enterprise repositories (e.g., Google Workspace, team portals). ix. Ensure all ongoing project artifacts, meeting minutes, and compliance deliverables are continuously validated, complete, and structured to satisfy internal and external regulatory audit requirements. x. Assist in collecting, compiling, and organizing raw project metrics and performance data to support the preparation of Monthly Readouts and Quarterly Business Reviews (QBRs). xi. Provide formatting and compilation support for project briefings, slide decks, and status reports to ensure alignment with org xii. Support onboarding of new team members and contingent workers by preparing onboarding checklists, welcome packets, and orientation schedules. xiii. Coordinate provisioning and access requests for project management tools (Asana), dashboards, reporting tools, Google Workspace, and team portals. xiv. Provide walkthroughs and basic training on team workflows, including task lists, milestone trackers, RAID logs, action item logs, and intake pipeline processes. xv. Schedule and coordinate onboarding meetings, introductory sessions with cross-functional stakeholders, and shadowing opportunities for working group sessions and milestone reviews. xvi. Maintain and update onboarding documentation, SOPs, and reference guides in centralized enterprise repositories to ensure accuracy and accessibility. xvii. Track onboarding progress, outstanding onboarding tasks, and follow up with stakeholders to ensure new joiners achieve readiness within agreed-upon timelines. xviii. Assist in collecting feedback on the onboarding experience to support continuous improvement of onboarding materials and processes. Originally posted on Himalayas